We often make the analogy between the project manager and the conductor. It's not for nothing. He is the driving force, a transversal manager who links the different stakeholders of the project to ensure its success, as a conductor with different instrumentalists to play a symphony.
Far from being the easiest role to endorse, it's about interacting on several levels in a company, with different parteners who can have different vision, even conflicting. To carry out a project and ensure his role, the project manager must have many qualities. Here are 8 in particular.
Working on a project is first and foremost working in a team. It's essential for a project manager to be part of an effective collaborative approach. Beyond dealing with the management of a project he has to deal with people management, or as Cornelius Fichtner once saif "The 'P' in 'PM' is as much about people management than it is project management".
Who says teamwork says communication. The project manager must not only be comfortable communicating with all types of interlocutors, especially during follow-up meetings, but also comunicate well. Information must be clear and precise to avoid any confusion or misunderstanding and the same for everyone. Good communication is the key to good collaboration.
Whether to identify the need of a client, understand a difficulty encountered by your team or manage a conflict, being able to listen is a must. Listening allows you to gather important information about the project and its actors. Thanks to this, the project manager builds a global vision of the project. He can then more easily handle the difficulties, respond to the need of a client and grant the various stakeholders to the project.
It's often though that a project manager is a technical expert in his field, but this is not necessarily the case. Obviously, he must have knowledge in the field where he is, but so far, his goal is not to achieve the project from beginning to end by himself. He must know how to delegate tasks for which his expertise is limited. Moreover, often the project manager can coordinate different technical teams with each their own expertise. It all depends on the size and complexity of the project.
By positioning himself as project's conductor, his work must be to assemble his team around a common goal. As a driving force of the project, he must be a source of motivation and bring involvment to his collaborators. He will create cohesion in his team. All these elements are factors of success for the project.
But what is leadership ? A project manager is above all a charismatic person, a source of inspiration whose skills are recognized by his collaborators. This is of course an important quality when it comes to managing project teams. A project manager with leadership will obtain the adhesion and enthusiam of his collaborators in the realization of a project.
A good project manager doesn't just use Excel spreadsheets and e-mails to manage his various projects and teams. Nowadays, using project management tools like Gouti helps to optimize project management. For example, Gouti gives project managers a clear view of their project portfolio, while facilitating their day-to-day work by offering an integrated methodology. A good project manager knows that a tool like Gouti makes all the difference, and guarantees a smoothly managed project.
Of course, a project manager is expected to frame the project, draw up a charter and draw up a schedule, but the most important thing is to be proactive. This proactivity is key to reassuring the steering committee and management that the project is well managed.
To find out more, watch the video of Christian Gutekunst, certified project manager, who shares his experience and viewpoint on the importance of proactivity as a project manager.
To summarize, a good project manager must have several qualities. First of all, being comfortable and enjoying working in a team, the opposite would be a shame given that this is part of his job.
He is both a good communicator and a listener. These assets enable him to ensure effective collaboration between project stakeholders and to bring the project to maturity.
The succes of a project coming from the efficiency of the team work, the project manager must be able to delegate, and delegate well. This efficiency comes above all from the relevance in the choice of his project team. He must make good use of the skills and expertise of each one.
The project manager must be a leader. He or she creates a sense of enthusiasm and involvement on the part of everyone involved in the project. The watchword is confidence. Both the project manager's confidence in his project, his team and his work, and that of his colleagues.
Finally, a project manager must also be proactive. He or she must anticipate problems, communicate project progress and sound the alarm if necessary. This reassures management and enables the project to be steered strategically.
A last great quality to any project manager could have been to use Gouti as a tool to manager his projects, but we prefer to let you judge for yourself !
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